Top 7 Benefits Of An Online Payroll

Discover the benefits of online payroll. Image: Unsplash

If your business has workers, the main concern will be ensuring you pay them in a timely and accurate manner. Consequently, payroll is one of the most important aspects of your business because it keeps your business moving forward in addition to supporting your employees.

During the initial stages of your business, it’s possible to handle this function on your own. However, as your business expands, you won’t have adequate time to concentrate on the payroll.

Fortunately, an online payroll enables you to manage this function without the aid of a third-party service. Here’s a list of some of the benefits you can expect.

1. Enhanced Payroll Efficiency

Manual systems typically need at least one individual to export or calculate attendance information and time manually. This system will also require you to calculate benefit and tax withholdings, and file IRS forms.

This process can take numerous hours and completion must take place every pay period. Online services, on the other hand, complete these tasks automatically within a short period.

2. Better Accuracy

Making a mistake in the payroll system can be disastrous. For this reason, numerous businesses opt for online systems to decrease the probability of those costly mistakes.

Beware that making a mistake that shortchanges your staff could destroy the morale of your business and could potentially result in legal issues for you and the company.

On the other hand, making an error that pays your employees too much could leave the business without working capital, and the logistics of retrieving that money could be an uphill task. Using an online service ensures that your workers get precisely what they’ve earned.

3. Saves Money

Using an online service can help you save money in various ways. For instance, most services can help you file and pay payroll taxes. Furthermore, they help you comply with state and federal rules, so you don’t need to worry about incurring fees or penalties if you forget to report a new worker or make an error when calculating taxes. In fact, several online services provide guarantees with regard to payroll taxes.

4. Enhanced Labor Management

Since online systems manage most of the time-consuming tasks associated with payroll, an online platform can help free up labor hours. If hours of a department or employee’s time were assigned to payroll management, you can dedicate those hours to other tasks-possibly revenue-bearing ones. Online services may also enable you to eliminate a position.

5. No need for Specialized Experience

Operating payroll can be a challenge for somebody without an accounting background. However, payroll software makes processing much easier. That implies that you can assign the task to workers who don’t have accounting backgrounds, thereby decreasing your costs and facilitating cross-training.

The fact that online software doesn’t need any specialized training or credentials is one of the reasons why the online service is popular. Rather than waste your staff’s valuable time on tedious payroll tasks, you can divert their time to other things such as the preparation of management reports.

6. Employee Data Access

Most online services enable managers and employees to access current and historical payroll data through mobile devices and login information. Having access to the information can enhance employee satisfaction while saving human resources’ time.

Enabling managers to access payroll via mobile devices at whichever time also establishes another way of reviewing information and preventing errors.

7. Automatic Creation of an Audit Trail

An audit trail is essential for all economic aspects of a business, including how you pay your workers and process your payroll. It’s common for questions to arise concerning payroll and a disgruntled former employee could cause problems for your company. Fortunately, an online payroll system makes it easy for you to evaluate the payment logs and prove that every payment was proper.

Final Thoughts

As a business owner, you must be smart about how you budget your finances. Although it might appear counterintuitive to spend more money purchasing payroll software, you’ll discover the associated benefits surpass the money spent on the service. If you’re still hesitant to use an online service, this list will convince you otherwise.

Dailey Bookkeeping Services is a Xero Certified SILVER Partner and a QuickBooks Online Certified Advisor, so if we can help you with your online payroll needs, just give us a call, we would love to help you!  The owner, Jacqueline Dailey is a Certified Public Bookkeeper, an Advanced Certified QuickBooks and QuickBooks Online ProAdvisor, a Sleeter Group Certified QuickBooks Consultant and a Xero Certified Silver Partner. We work remotely so we can work with any company located in the U.S. If we can help you with this process or provide you with custom reporting, please give us a call. If we cannot help you, we will refer you to someone who can!  Feel free to visit our website at

Dailey Bookkeeping Services
Dailey Bookkeeping Services

2 thoughts on “Top 7 Benefits Of An Online Payroll

  1. Online Payroll facilitates you to manage your payroll and HR operations with minimal paperwork. In fact, some of the leading vendors out there eliminate paperwork completely from the process paving way for a green and eco-friendly business.

  2. If your workflow and data are scattered across multiple applications or locations, then you might encounter redundancies, data duplication and erroneous entries.

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